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Personal data

Who processes your data?

FUNDACIÓN IMDEA ENERGÍA, with registered office at Parque Tecnológico de Móstoles, Avda. Ramón de la Sagra, 3, 28935 Móstoles, Madrid. You may contact the data protection officer by email datos.energia@imdea.org or by phone: +34 91 737 11 20.

What are your rights and how can you exercise them?

You may exercise these rights using any of the contact methods indicated above and including a photocopy of your national ID card. 

Right

Content

Access

To access your data and obtain confirmation as to whether or not the data are being processed.

 

Rectification

To correct data that are inaccurate or incomplete.

 

Erasure

To request that your data be erased when they are no longer needed, when required by law, or when you wish to withdraw your consent or object to the processing of your data, among other reasons. 

 

Objection

To request that your data not be processed on the grounds of personal circumstances, in which case the data will no longer be processed after the reasons have been assessed.

 

Restriction of processing

To request the restriction of processing while your request to exercise other rights is being assessed, when you oppose the erasure of the data or wish to have the data retained for the exercise or defence of legal claims, even though IMDEA ENERGÍA no longer needs the data for the purposes of the processing.

Portability

To receive the personal data you provided us or which we obtained during your relationship with the Foundation, in electronic format.

 

Withdrawal of consent

To request that your data not be processed in the future, although this will not affect the data processed to date.

You may also lodge a complaint with the Spanish Data Protection Agency (AEPD) if you believe that your data are being processed in violation of the law.

 

More information about the processing of your academic data.

For what purpose is your data processed? 

To study the application you sent in response to a recruitment process.

Why are we entitled to do this?

Because, by submitting an application, you give your consent to the processing of your data for the indicated purposes. If you submit data on third parties for the purpose of providing references, you must obtain their consent in advance.

Who else has access to your data?

Your data will not be disclosed to third parties.

For how long will your data be stored?

The results of the recruitment process will be kept for three years after the process ends for the purpose of dealing with any liabilities or claims that might arise in the future, unless they need to be kept for longer so that the body that subsidised the project you applied for can audit the process.

 

More information about the processing of your contact details when you email us.

For what purpose is your data processed? 

Only the contact details needed to respond to your enquiry will be required.

Why are we entitled to do this?

Because IMDEA ENERGÍA has a legitimate interest in responding to your enquiry, and your contact details need to be processed for this purpose.

Who else has access to your data?

Your data will not be disclosed to third parties under any circumstances.

For how long will your data be stored?

Your data will be deleted after we have responded to your enquiry, unless this gives rise to another type of relationship or interest, with a different retention period.

 

More information about the processing of images recorded by video surveillance systems and the data needed to control access to the building.

For what purpose is your data processed? 

The processing of images by video surveillance systems and data collected to record access to the facilities is performed for the purpose of security and to control access to the facilities.

Why are we entitled to do this?

The processing of images by video surveillance systems and access control are based on IMDEA ENERGÍA’s legitimate interest in protecting its property and ensuring the safety of its workers and persons who access the facilities.

Who else has access to your data?

The video surveillance and security service is provided by SASEGUR, S.L., which accesses the data on behalf of IMDEA ENERGÍA.

At the request of law enforcement agencies or judges and courts, the images may be disclosed for the purpose of investigations or proceedings, or when this is necessary for the exercise or defence of the rights of IMDEA ENERGÍA or those of relevant third parties.

For how long will your data be stored?

Your data will be deleted within one month of collection or recording, without prejudice to images or records that must be kept for investigation purposes, which shall be retained until the investigation is concluded or the liabilities arising from access to the premises or actions filmed are determined. Access records not related to visits to the premises will be kept for one year.

 

More information about the processing of identification and contact details of company representatives, customers and suppliers.

For what purpose is your data processed? 

For the purpose of maintaining contact with companies, institutions, business people and processionals that collaborate with or to whom IMDEA ENERGÍA provides a service and to identify the legal representatives of these companies in the event that we engage in a legal relationship with them.

Why are we entitled to do this?

On the basis of the relationship established with our customers and suppliers, which gives rise to our legitimate interest in maintaining smooth contact with the company through its employees, and to be able to verify the representative capacity of its authorised officers for legal transactions.

Who else has access to your data?

Your data will not be disclosed to third parties except when disclosure is required by law.

For how long will your data be stored?

For as long as the relationship with the company or institution continues and, in the case of legal documents, as long as they remain in effect or give rise to some type of liability, or when needed for the exercise or defence of legal claims by the Foundation.

 

More information about the processing of data on participants at events.

For what purpose is your data processed? 

To process your registration and participation in the event and, where applicable, to issue certificates and take photographs of the event to promote it, and to inform you about other events that IMDEA ENERGÍA organises or participates in in the future.

Why are we entitled to do this?

On the basis of our legitimate interest in processing your request to participate in the event. To take photographs and to send you information about other relevant research events organised by the Institute or in connection with IMDEA ENERGÍA’s activities in the future, with your consent.

Who else has access to your data?

If you have agreed to appear in photographs taken at the event, your picture may appear as a participant in the event on the Institution’s website and social media.

For how long will your data be stored?

Data relating to your registration will be kept for a maximum of three years from the date of collection; your contact details will be kept as long as you do not withdraw your consent to receive information, and pictures of the events will be filed in the Institute’s photography archives, but you may object to this at any time.

 

More information about the processing of data in relation to applications for access to public information.

For what purpose is your data processed? 

Only the contact details needed to respond to your request to exercise your right, and to process your application in accordance with the statutory procedure on transparency, will be required, of which a record will be kept and, where applicable, to notify you of the decision in relation to your application.

Why are we entitled to do this?

To comply with the legal obligation to guarantee the right of access to public information laid down in the Law on Transparency, Access to Public Information and Good Governance.

Who else has access to your data?

Your data will not be disclosed to third parties under any circumstances.

For how long will your data be stored?

Your data will be deleted after five years, which is the maximum statute of limitations period for infringements of obligations relating to transparency.

 

More information about the processing of data on students on work placements.

For what purpose is your data processed? 

To manage the performance and optimisation of your work experience programme, to allow access to the facilities and relevant laboratories and to pay the agreed amounts.

Why are we entitled to do this?

Because it is necessary for the performance of the work placement agreement.

Who else has access to your data?

Your training centre may request information on the outcome of your work placement.

Your data will be provided to the bank IMDEA ENERGÍA works with for the payment of the agreed amounts.

Your photograph will be published in the Foundation’s annual report for the year you complete your work placement, in addition to information about the project you participated in and the work placement.

For how long will your data be stored?

Data relating to the performance of the work experience will be kept for three years after you finish your placement and data relating to payment will be kept for six years, in accordance with commercial regulations, unless the information may be audited by the bodies that subsidise the Foundation’s projects, in which case they will be kept for the relevant statute of limitations period.

 

More information about the processing of data on visiting researchers.

For what purpose is your data processed? 

To manage the data needed for the signing of agreements for the creation of research groups and to apply for grants, aid and funding from official bodies. To allow access to the Institute’s facilities and computer resources. To promote research in compliance with the objectives of the Foundation by disseminating projects in which it participates and sending information.

Why are we entitled to do this?

Because it is necessary for the performance of the research agreement between the Institute and the body you belong to. To publish your photograph, with your consent.

Who else has access to your data?

Public or private, national or international grant-giving bodies for the purpose of justifying the Institute’s projects in accordance with the General Law on Subsidies.

Your professional information and photograph will be published on the Institute’s website and annual report, in addition to photographs taken at events you participate in and videos or pictures taken while carrying out projects for the Institute.

For how long will your data be stored?

For the duration of the research agreement. After the agreement has ended, the data will be stored for five years, unless it needs to be retained for the periods during which the Foundation may be audited by grant-giving bodies that fund its projects.

 

More information on the processing of your data for the sending of newsletters.

What data will be processed?

Only your email address.

How did we obtain your data?

We obtained your email address when you contacted us about participating in an event or activity we organised, because we worked together on a project or studied the possibility of joint projects, you accepted our invitation on social media or simply expressed an interest in the Foundation.

For what purpose is your data processed? 

To send you our newsletter on scientific and technological advances.

Why are we entitled to do this?

On the basis of the Foundation’s legitimate interest in promoting science and research in keeping with its goals and because you expressed an interest in our activities and projects.

Who else has access to your data?

Your data will not be disclosed to third parties under any circumstances.

For how long will your data be stored?

The data necessary for the sending of the newsletter will be erased as soon as you unsubscribe, unless they need to be retained for the purpose of contacting you about other topics that you have expressed an interest in.